Training Project Manager  new!!

The Training Project Manager is responsible for research, design, development, and delivery of training sessions, and meeting contract requirements related to the training components of the Effective Parenting Initiative (EPI), Youth Investment Center (YIC), and Mandated Child Abuse Reporting (MCART). Essential duties and responsibilities include:

Management of Training Components

Track contract milestones and ensure compliance with grant requirements.  Update training curriculums, as needed.  Develop and manage training calendar.  Ensure that class participants complete pre- and post- test evaluations and sign-in sheets in order to collect data for grant reports.  Provide follow-up support to class participants as needed.  Facilitate and present other training curriculums as needed.  Work with Training Coordinator to ensure proper scheduling, registration, and coordination of training.

Supervision of Training Specialists

Oversee and manage the daily tasks and workload of the Training Specialists.

Provide weekly supervision.  Oversee and track compliance with the EPI and MCART scopes of work to ensure meeting contract requirements.  Review training materials and work products developed by the Training Specialists.  Oversee and provide guidance on technical assistance provided to Family Resource Centers as related to implementation of EPI.

Data Collection & Report Writing

Enter data related to trainings and as required by grant contracts into the training database and complete reports timely.  Analyze and interpret data from training pre/post tests and evaluations. In conjunction with the Deputy Director, Program Manager, and Training Specialists, write reports for grant funders.

Other Duties

Prepare, plan and conduct other trainings as needed. Set up for trainings and prepare rooms for training including, but not limited to, setting up equipment and moving furniture.  Acquire and enhance knowledge of child development, parenting, and child abuse prevention including, but not limited to, statistics and trends through reading, research, conferences and participation on committees, as appropriate.  Attend and participate in on-site and off-site meetings and committees as necessary.  Attend Family Support Collaborative meetings and activities as necessary.   Attend CAP Center all staff meetings and CAPC team meetings.

Bachelor’s degree in Child Development, Psychology, Social Work or related field is required. A Master’s degree is preferred.  Two years of relevant experience delivering training and related experience.  Experience in managing projects.   Knowledge of child development and parenting education.  Ability to develop and maintain dynamic relationships.  Ability to work with diverse workgroups.  Intermediate knowledge of MS Word, PowerPoint and web navigation.  Basic knowledge of MS Project and Excel preferred.  Solid research skills and instructional savvy to create and present clear and effective instructional content.  Ability to deal with complex situations and to collaborate effectively with personnel in order to provide timely and effective problem resolutions.  Superior communication skills.  Ability to work in a fast-paced environment and to adapt easily to change.  Must be team-oriented and possess excellent organizational and written skills.  Ability to establish and maintain good working relationships, both internally and externally.  Must possess a valid California Drivers License, a reliable automobile and auto insurance.  Must have a criminal background clearance from the Department of Justice.

First 5 Service Corps Project Manager  new!!

Under the direction of the State Services Program Manager, the First 5 Service Corps  Project Manager is responsible for monitoring and providing technical assistance and project level support to PCA CA program partners and ensuring grant/program compliance.  Essential duties and responsibilities include:

Technical Assistance and Project Support to First 5 partners

Provide technical assistance, training and education to First 5 partners on AmeriCorps policies and procedures through e-mail, phone calls, site visits, conferences.  AmeriCorps P&P include but are not limited to: performance measurement/data collection, progress reporting, program development and design, and member management and support.  Provide technical assistance to partners regarding fiscal procedures including budget development, invoicing, and claims reporting.  Provide member management database training and technical assistance to First 5 partners.  Database includes but is not limited to: member enrollment, service hours, and terminations in order to collect data as required by the CaliforniaVolunteers (CV) state commission and Corporation for National and Community Service (CNCS) protocol.  Provide direction and support for AmeriCorps member recruitment including the development and dissemination of recruitment materials and strategies.  In conjunction with the Program Manager and other Project Managers, plan and coordinate annual state conference.  Planning includes but is not limited to: developing and revising training materials, planning logistics and conference activities/trainings, and coordinating trainers and presenters. Provide support for AmeriCorps members and supervisors, including advocacy on behalf of members.  Provide ongoing support to partner agencies to ensure program success.

Project Management

Facilitate project-wide communication to community partners.  Assess progress of First 5 counties through annual site visits and progress reports.   Write and submit an evaluation report of site visits including a summary of site programs, program needs, and county trends.  Verify and approve service hours of AmeriCorps members in First 5 counties.   Process partner claim reimbursements and provide member time verification to fiscal department to accompany documentation.  Coordinate with PCA CA training staff and county partners in order to ensure AmeriCorps members receive mandatory trainings.   Write and submit First 5 progress reports on grant objectives by collection, aggregation and analysis of partner quantitative and qualitative data.   Write and submit timely progress reports, annual report, continuation requests, year-end close-out, new grant proposals.  Co-facilitate development and routing of contracts to county partners.  Support contracting process with legal applicant and CaliforniaVolunteers.  

Other Duties

Provide information for grants as needed.  Review grants to ensure accuracy of information.  Participate on internal agency committees as needed.  Provide support to agency-wide projects, as needed.  Travel for site visits, conferences, and meetings as required.

Bachelor’s Degree from a four-year college or university required.  Two years of program management experience desired.  Two years of experience working with AmeriCorps programs desired.  Grant writing and event coordination experience desired.  Knowledge of child development and/or school readiness services required.  Knowledge of AmeriCorps policies and procedures required.  Ability to effectively coordinate and facilitate meetings and trainings.  Excellent problem identification and resolution skills.  Ability to work with diverse workgroups.  Excellent verbal and written communication skills.  Excellent organizational skills.  Skill to maintain a professional, confidential work environment.  Ability to manage multiple tasks at one time in an efficient manner.  Excellent problem solving skills.  Knowledge of MS Word, Excel, Outlook, PowerPoint.  Knowledge of Visio and Publisher preferred.  Must possess a valid California Drivers License, a reliable automobile and auto insurance.   Must clear criminal background check from the Department of Justice.

Payroll Specialist  new!!

Reconcile payroll totals and cuts checks for all payroll deductions, garnishments, and 403(b) contributions monthly. Reconcile total cost of payroll to the General Ledger by account. Including stipends, wages, taxes (both employer and employee) per pay period.  Reconcile profit and loss by class for reimbursable payroll to insure all expenses are being properly invoiced. Oversee and coordinate workers’ compensation payroll audits. Calculate and process workers’ compensation payroll payments. Provide reports and follow up to Accounting Manager involving all reconciliations.

(50%) Monthly Reporting

Reconcile payroll totals and cuts checks for all payroll deductions, garnishments, and 403(b) contributions monthly. Reconcile total cost of payroll to the General Ledger by account. Including stipends, wages, taxes (both employer and employee) per pay period.  Reconcile profit and loss by class for reimbursable payroll to insure all expenses are being properly invoiced. Oversee and coordinate workers’ compensation payroll audits. Calculate and process workers’ compensation payroll payments. Provide reports and follow up to Accounting Manager involving all reconciliations.

(15%) Employee Payroll

Process timesheet data into payroll program, balancing all batches and making any adjustments or corrections as necessary. Ensure hours and costs are distributed to appropriate cost centers within 5 days of payroll processing. Process data related to new employees and all employee changes from Human Resources, including but not limited to, job changes, salary changes, hour adjustments and benefits adjustments. Transmit payroll data to the outside payroll service semi-monthly and maintain related records including employee timesheet files. Calculate and process retroactive payments and special checks, as needed. Maintain relationship with ADP to resolve any issues in processing.

(15%) AmeriCorps Payroll

Ensure stipend payments are correct, within terms of AmeriCorps member agreement, and distributed to appropriate cost centers. Enter service hour log data into payroll system, balancing all batches, ensuring appropriate members are paid, and making any adjustments or corrections as necessary. Process data related to new AmeriCorps member enrollment and all changes from the AmeriCorps Support Team or Prevent Child Abuse California partners, including but not limited to, job changes, salary changes and hours adjustments. Transmit AmeriCorps payroll data to the outside payroll service semi-monthly and maintains related records including AmeriCorps payroll files. Collect and verify receipt of service hour logs semi-monthly. Insure MOUs in place for any members funded through partnerships prior to processing their stipends. Bill partners for member costs with 5 days of payroll processing. Ensure hours and costs are distributed to appropriate cost centers within 5 days of payroll processing.

(10%) Customer Service

Maintain positive working relationships with CAP Center staff, partners, and members.  Maintain current contact lists for all partners. Take proactive action to insure all partner member timesheets are in on time and correct. Provide monthly status report to Accounting Manager on partner billing status.

(5%) Billing

Assist with monthly/quarterly grant billings, coordinating such activities with the Chief Financial Officer (CFO). Collect appropriate documentation for invoicing, including labor reports, payables and other source documentation. Assist the Accounting Manager and CFO in preparing and maintaining billing spreadsheets. Assist the Accounting Manager and CFO with accounts receivable collections by sending appropriate notices and employing other processes necessary to ensure timely payment of accounts receivable invoices.

(5%) Other Duties

Under the direction of the CFO, provide source documentation, accounting reports, and other data required by auditors. Attend and participate in meetings as required. Provide support to agency-wide projects as needed. Perform other financial accounting and administrative duties as assigned.

Three years of progressive accounting experience required.  Associate’s degree with a major in accounting, business administration, public administration or related field is required. An additional four years of experience may substitute for an associate’s degree.  Financial accounting and management experience in non-profit organization or government entity is desirable.  Knowledge of payroll processing procedures.  Working knowledge of payroll software programs.  Knowledge of ADP and BlackBaud preferred. Knowledge of wage and hour laws. Knowledge of accounts receivable and collections. Understanding of payroll impact on customer billing and financial statements. Basic knowledge of MS Office. Excellent knowledge of MS Excel. Intermediate knowledge of multi-company accounting preferred. Knowledge of fund accounting and project accounting/billing preferred. Ability to perform arithmetic calculations including percentages, fractions, averages, and other formulas. Excellent 10-key skills. Ability to operate computer equipment and other basic office equipment such as copiers, fax machines, etc. Ability to deal with complex situations and to collaborate effectively with personnel in order to provide timely and effective problem resolution. Abiltiy to work in a fast-paced environment and to adapt easily to change. Ability to work with diverse economical, social, educational and cultural backgrounds. Ability to prioritize, multi-task and work with timelines and deadlines. Ability to communicate effectively, both orally and in writing. Ability to establish and maintain good working relationships, both internally and externally. Skill to maintain a professional, confidential work environment. Must be available to work a flexible schedule, which may include day, evening, night, or weekend hours. Must be able to travel between sites and to offsite events as needed, including some overnight travel.  Must possess a valid California Drivers License, a reliable automobile and auto insurance.   Must clear criminal background check from the Department of Justice.